Documents in, clean data out. A person reviews anything uncertain.
- Invoices, prescriptions, forms and shipping documents
- Data sent to your ERP, CRM, Kroll or any other system
- Use it on its own or inside a larger automation
Where document time goes
Most business data still arrives as documents: PDFs, scans, faxes and photos. Our AI OCR reads them, extracts the fields you need, checks them, and sends clean data into your systems.
How AI OCR works
Extract
AI reads printed and digital documents and extracts the fields you need, even when layouts vary.
- Invoices, forms and prescriptions
- Shipping documents and statements
Validate
Extracted data is checked against your rules and records, with uncertain fields flagged for review.
- Confidence checks
- Human review queue
Integrate
Clean data is sent to your ERP, CRM, Kroll or any other system through APIs or bots.
- API and RPA delivery
- Standalone or end to end
How each workflow runs
Three document workflows, from what arrives to what your team sees.
Prescription Intake
- Entered in Kroll, ready for review.
Invoice Capture
- Invoices posted without retyping.
Shipping Documents
- Shipment data entered automatically.
Documents we read
Send us your document types and we will show you what can be extracted.
Invoices
Supplier, totals, taxes and line items extracted and matched.
Prescriptions
Patient, drug, dose and prescriber details extracted for Kroll.
Shipping documents
Bills of lading, commercial invoices and packing lists.
Forms and applications
Application forms, onboarding packs and intake forms.
Statements
Bank and vendor statements turned into structured data.
IDs and proof of address
Key fields extracted and checked for onboarding.
Already running for Ontario businesses
Real automations we have built for Ontario businesses. Ask us for a walkthrough of the one closest to your work.
Speak directly with the founder
Every project is led by Darpan Begdai, who spent 20 years consulting for Fortune 500 companies such as Walmart Financial, Tim Hortons and Canadian Tire. You get that experience on your document automation project, without the big-firm price or the layers of account managers.
Darpan Begdai, Founder & CEO, Apex Bit Solutions
Your free assessment includes
- What can be extracted from your own documents
- Where the data should go: ERP, CRM or another system
- Your real hours-back estimate
- Whether a grant could cover part of the cost
No cost and no obligation. If automation isn’t worth it for you, we will tell you.
AI OCR questions, answered
Have a question that isn’t here? Email info@apexbit.net and we will reply within one business day.
What documents can it read?
Invoices, prescriptions, forms, shipping documents, statements and IDs, whether printed, digital, scanned, faxed or photographed.
Do we need a template for each layout?
No. The AI reads the content rather than fixed positions on the page, so new layouts usually work without extra setup.
What happens when it isn’t sure?
The field is flagged and sent to a person to check. Nothing uncertain is posted automatically.
Where does the data go?
Into your ERP, CRM, Kroll, a spreadsheet or any other system you use, through an API or an RPA bot.
Can we try it on our own documents?
Yes. Send us a few samples and we will show you what can be extracted, as part of the free assessment.