Where admin takes over
Schools, colleges and training providers spend staff time on admissions paperwork, scheduling and student questions. We automate the admin so staff can focus on students.
Two or more sound familiar? That is usually where the quickest wins are. Find my quick wins →
Where automation fits in your school
Four areas where schools, colleges and training providers lose the most time. Each use case shows how we build it: with AI, with RPA bots, by connecting your systems, or by training your staff.
Application and transcript intake
Applications and transcripts are read, checked for missing items and entered into your student system.
Offer letters
Offers are generated from the admission decision and sent with the right program details.
Applicant questions
Applicants get answers about requirements and deadlines at any hour.
Document chasing
Applicants with missing documents get reminders until the file is complete.
Student assistant, day and night
Students get answers about schedules, fees and policies from your own information, and complex cases go to staff.
Appointment booking
Students book advising and support appointments online.
Fee reminders
Students are reminded before fees are due, and payments are recorded.
Request triage
Emails to student services are sorted and sent to the right office.
Attendance tracking
Attendance is collected, and students at risk are flagged to advisors early.
Grade and record updates
Grades and records are moved between systems without re-keying.
Course evaluation summaries
Hundreds of comments are summarised into the themes that matter.
Enrolment changes
Adds, drops and transfers are processed across your systems.
AI literacy for faculty and staff
Practical sessions on using AI tools safely and well in teaching and administration.
Prompting workshops
Hands-on workshops built around your staff's real tasks.
AI policy support
Help drafting guidelines for using AI in courses and assessments.
Train the trainer
We prepare your own champions to support colleagues after we leave.
How each workflow runs
Three education workflows, from what arrives to what your team sees.
Application Intake
- Applications ready for review.
Student Questions
- Faster answers. Fewer interruptions.
Knowledge Base Bot
- Fast answers. Fewer interrupts.
Already running for Ontario businesses
Real automations we have built for Ontario businesses. Ask us for a walkthrough of the one closest to your work.
Golden Freight
A UiPath bot books ocean container shipments on the Maersk portal every 30 minutes during office hours, and writes the booking numbers back automatically.
Hamilton Pharmacy
Kroll batch processing is automated across three workstations, including copay and insurance-order handling, with ongoing monitoring and support.
Hitech Group International
An AI vision project that checks packaging print, labels and barcodes against approved artwork, with human review. We scoped it and built the NRC IRAP funding case.
AI, RPA or an integration?
We choose the tool that fits the job, then build it on Microsoft Power Automate, UiPath or n8n. Hover or tap a card to see what each one does in education.
AI
In education
RPA
In education
Integrations
In education
Speak directly with the founder
Every project is led by Darpan Begdai, who spent 20 years consulting for Fortune 500 companies such as Walmart Financial, Tim Hortons and Canadian Tire. You get that experience on your project, without the big-firm price or the layers of account managers.
Darpan Begdai, Founder & CEO, Apex Bit Solutions
Your free assessment includes
- Your best automation opportunities, ranked by time saved
- Which tool fits each one: AI, RPA or an integration
- A rough estimate of the hours your team gets back
- Whether a grant could cover part of the cost
No cost and no obligation. If automation isn’t worth it for you, we will tell you.
Education questions, answered
Have a question that isn’t here? Email info@apexbit.net and we will reply within one business day.
How do you protect student data?
Access is limited by role, every action is logged, and any cloud service is agreed with you first. We work within your privacy policies.
Does it work with our student information system?
Yes. We connect through its API where there is one, and use RPA bots on the screens where there isn't.
Can we book AI training on its own?
Yes. Our AI training can be booked on its own or alongside an automation project.
How long does it take to go live?
A single workflow such as application intake is usually live in a few weeks, including testing alongside your staff.
Can a grant help pay for it?
Often, yes. Ontario and federal programs can cover part of the planning or project cost, depending on your business. Our grants page lists what is open and how we help you apply.