Where month-end drags
Finance teams spend too much of the month on data entry, matching and chasing. We automate the repetitive steps in AP, AR and reporting while keeping approvals and controls with your team.
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Where automation fits in your finance team
Four areas where finance teams lose the most time. Each use case shows how we build it: with AI, with RPA bots, or by connecting your accounting system to the tools around it.
Invoice capture and coding
Invoices are read from the AP inbox, coded to the right accounts and entered for approval.
Three-way matching
Invoices are matched to POs and receipts. Only the exceptions reach your team.
Approval routing
Invoices go to the right approver by amount and department, with reminders when they stall.
Payment run preparation
Approved invoices are batched into a payment run for you to review and release.
Cash application
Customer payments and remittances are matched to open invoices and applied in your system.
Collections follow-up
Overdue accounts get reminders, and replies are sorted into promises to pay, disputes and questions.
Credit holds
Accounts over their limit are flagged to sales before the next order ships.
Invoice delivery
Invoices are sent and uploaded to customer portals as soon as they are created.
Bank reconciliation
Bank transactions are matched to the ledger every day, so month-end starts mostly done.
Intercompany reconciliation
Balances between entities are compared, and differences are listed with the transactions behind them.
Accrual preparation
Open POs and recurring costs are pulled into a draft accrual list for review.
Close checklist tracking
Tasks are tracked and owners are reminded, so you can see what is holding up the close.
Management reports
Figures are pulled from your accounting system into the same report pack every month.
Variance commentary
Budget-versus-actual variances are explained in a draft note for you to edit.
Board pack assembly
Reports and schedules are compiled into one pack, ready for review.
Questions on the numbers
An assistant answers routine questions from managers about spend and budgets.
How each workflow runs
Three finance workflows, from what arrives to what your team sees.
Bank Reconciliation
- Month-end starts mostly done.
Cash Application
- Payments applied the same day.
Variance Commentary
- A first draft for the board pack.
Already running for Ontario businesses
Real automations we have built for Ontario businesses. Ask us for a walkthrough of the one closest to your work.
Golden Freight
A UiPath bot books ocean container shipments on the Maersk portal every 30 minutes during office hours, and writes the booking numbers back automatically.
Hamilton Pharmacy
Kroll batch processing is automated across three workstations, including copay and insurance-order handling, with ongoing monitoring and support.
Hitech Group International
An AI vision project that checks packaging print, labels and barcodes against approved artwork, with human review. We scoped it and built the NRC IRAP funding case.
AI, RPA or an integration?
We choose the tool that fits the job, then build it on Microsoft Power Automate, UiPath or n8n. Hover or tap a card to see what each one does in your finance team.
AI
In your finance team
RPA
In your finance team
Integrations
In your finance team
Speak directly with the founder
Every project is led by Darpan Begdai, who spent 20 years consulting for Fortune 500 companies such as Walmart Financial, Tim Hortons and Canadian Tire. You get that experience on your project, without the big-firm price or the layers of account managers.
Darpan Begdai, Founder & CEO, Apex Bit Solutions
Your free assessment includes
- Your best automation opportunities, ranked by time saved
- Which tool fits each one: AI, RPA or an integration
- A rough estimate of the hours your team gets back
- Whether a grant could cover part of the cost
No cost and no obligation. If automation isn’t worth it for you, we will tell you.
Finance questions, answered
Have a question that isn’t here? Email info@apexbit.net and we will reply within one business day.
Do our approval controls stay in place?
Yes. Automations follow your approval limits and segregation of duties, and nothing is paid without the approvals you set.
Which accounting systems do you work with?
QuickBooks, NetSuite, Sage and SAP are the most common, and we work with others too.
Is there an audit trail?
Yes. Every automated step is logged, so you can see what was done, when and by which bot.
How long does it take to go live?
A single workflow such as invoice capture is usually live in a few weeks, including testing alongside your team.
Can a grant help pay for it?
Often, yes. Ontario and federal programs can cover part of the planning or project cost, depending on your business. Our grants page lists what is open and how we help you apply.