Your team approves. The bots do the matching.
- Three-way matching against POs and receipts
- Works with NetSuite, QuickBooks, Sage and SAP
- Grant funding can cover part of the cost
Where AP/AR time goes
Accounts payable and receivable are full of repeatable steps: reading invoices, matching them to purchase orders and receipts, chasing approvals, matching payments and sending reminders. We automate those steps in the systems you already use, and keep approvals with your team.
Two or more sound familiar? See what they cost you →
What manual AP/AR costs you
Move the sliders to match your month. The estimate updates as you go.
Estimate based on automating about 75% of items end to end, with a one-minute review on each. We confirm your real numbers in the free assessment.
What we automate in AP and AR
Accounts Payable
AI OCR captures invoices from email and PDF, matches them to purchase orders and receiving records, and posts them for approval.
- Invoice capture
- Three-way matching
Accounts Receivable
Invoices sent on time, payments matched to open invoices, and reminders sent on schedule.
- Cash application
- Collections follow-up
Works With Your ERP
NetSuite, QuickBooks, Sage, SAP and others, through APIs, or bots where no API exists.
- API and RPA integrations
- Approval workflows
How each workflow runs
Three AP/AR workflows, from what arrives to what your team sees.
Invoice 3-Way Matching
- Fewer errors. Faster close.
Collections Follow-up
- Faster payment. Less chasing.
Vendor Statement Check
- Differences caught early.
Already running for Ontario businesses
Real automations we have built for Ontario businesses. Ask us for a walkthrough of the one closest to your work.
Speak directly with the founder
Every project is led by Darpan Begdai, who spent 20 years consulting for Fortune 500 companies such as Walmart Financial, Tim Hortons and Canadian Tire. You get that experience on your AP/AR project, without the big-firm price or the layers of account managers.
Darpan Begdai, Founder & CEO, Apex Bit Solutions
Your free assessment includes
- Your best AP/AR automation opportunities, ranked by time saved
- Which tool fits each one: AI, RPA or an ERP integration
- Your real hours-back and cost estimate
- Whether a grant could cover part of the cost
No cost and no obligation. If automation isn’t worth it for you, we will tell you.
AP/AR questions, answered
Have a question that isn’t here? Email info@apexbit.net and we will reply within one business day.
Which ERPs do you work with?
NetSuite, QuickBooks, Sage and SAP are the most common, and we work with other ERPs and accounting systems too. If your team can do it on screen, a bot can usually do it as well.
Do we need an API?
No. Where your systems have an API we use it. Where they don’t, RPA bots work through the same screens your team uses.
What happens to invoices that don’t match?
They are held and sent to the right person with the reason, such as a price or quantity difference. Matched invoices move on for approval.
Do our approval controls stay in place?
Yes. Automations follow your approval limits and segregation of duties, every step is logged, and nothing is paid without the approvals you set.
How does it handle messy invoices?
AI OCR reads PDFs, scans and photos. Anything it is not sure about is flagged for review instead of guessed.
Can a grant help pay for it?
Often, yes. Ontario and federal programs can cover part of the planning or project cost. We check this in the free assessment. See grant options.